Scheduling a meeting can be a hassle, but crafting a well-written email can make the process much smoother.

Your email should start with a clear subject line that indicates the purpose of the meeting request. For instance, "Meeting request: Project update" would be a suitable subject line.

Begin your email with a polite greeting, and be sure to address the recipient by their name if possible. Clearly state the purpose of the meeting and what you aim to achieve. Provide some time options that work for you, and ask the recipient to choose a time that works best for them. Also, include details like location, duration, and any materials or information required for the meeting.

Conclude your email with a clear call to action, such as "Please let me know which option works best for you by Friday." Close your email with a polite sign-off, such as "Thank you for your time and consideration." Remember to keep your email concise and professional.

If you want to simplify the process further, consider using a meeting scheduling tool like Ourly. It can generate an email and send it to the client, reducing your workload while also making things easier for the client.

Sign up for Ourly today and watch how easy scheduling meetings can be. You'll be surprised at how much more productive you can be when the tedious task of scheduling meetings is no longer on your plate.